Pennsylvania Public Records

Examples of records that are exempt from public access include those that would violate personal privacy rights, endanger citizens or government entities, or are confidential by law.

The more popular and available Pennsylvania statewide resources are organized below on this page for you.  If you don’t see the type of database you need here, check to see if it is maintained at the city or county level.  Those menus are on this page in the margin.

  • Court System - At the first level in the Pennsylvania Unified Judicial Systems are the minor courts, which are the magisterial courts in every county except Philadelphia. These handle small claims and minor criminal cases. Philadelphia has a county Municipal Court and a Traffic Court. The next level is the Common Pleas Court. There are 103 Courts of Common Pleas and these are the general trial courts, with civil, criminal, family law, juvenile delinquency, and probate jurisdiction. Above that is the Commonwealth Court and the Superior Court which are the two intermediate appellate courts. At the top is the Pennsylvania Superior Court. Pennsylvania also has a Register of Wills for probate matters. The Prothonotary is the civil records clerk of the Court of Common Pleas.  Pennsylvania Court Records
  • Criminal Records - The Magisterial Courts, Philadelphia Municipal Court and Pittsburgh Municipal Court handle minor criminal matters and traffic cases. There are 60 Common Pleas Courts and they handle felony, misdemeanor, DWI/DUI, and Preliminary Hearings. The Pittsburgh City Magistrates Court handles some Misdemeanor, DWI/DUI, and Preliminary Hearings, as do the Magisterial District Courts. Philadelphia Municipal Court covers all misdemeanor cases and preliminary felony hearings.  To access criminal records and find more information about official searches, go to our Pennsylvania Criminal Records page.
  • Vital Records - Birth and death certificates are provided to next of kin only and are available from: Vital Records, State Department of Health, P.O. Box 1528, 101 South Mercer Street, New Castle, PA 16101, 724-656-3100, fax 724-652-8951.  Our Vital Records page has various historical county birth indexes; the Social Security Death Index for Pennsylvania; county death, obituary, wills, burial, and genealogy databases; statewide pay marriage databases; free county marriage databases; and county court and Prothonotary databases containing divorce records.


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Most Popular

Public Records

Adoption - Waiting Children

Browse or search for children up for adoption in Pennsylvania to view photo, name, PAE #, age, ethnicity, date listed/modified, personal details, families considered and legal status.

Campaign Finance

Search the Pennsylvania Department of State Campaign Finance Reporting System by filer name, election year, report cycle, office, district, and/or political party.


Pennsylvania Department of State registered charities.

Child Support Dockets

Pennsylvania Department of Human Services records of child support dockets. Free service, but registration is required.

Child Support Liens

Registration is required to search this Pennsylvania Child Support Program service to search for child support liens.

Court Opinions | Supreme Court

Search for Pennsylvania Supreme Court opinions and postings by posting, caption, author, or date.

Court Opinions | Commonwealth Court

Search for Pennsylvania Commonwealth Court opinions by status, type, caption, author, or date.

Court Opinions | Superior Court

Search for Pennsylvania Superior Court opinions by caption, author or date.

Court Records | Appeals

Search the Pennsylvania Unified Judicial System for Supreme, Superior, or Commonwealth Appellate Court Web Docket Sheets by docket number or by court name and docket type, district, party name, etc.

Court Records | Court of Common Pleas

Pennsylvania Unified Judicial System Court of Common Pleas Docket Sheets from criminal, miscellaneous, and summary appeal cases.

Court Records | Magisterial District Courts

Search the Pennsylvania Unified Judicial System for Magisterial District Court records.

Court Records | PACER Federal District Courts  Pay Site

PACER records for Eastern, Middle, and Western Districts of Pennsylvania.

Courts | Magisterial District Courts Judges

Search for magisterial district judges in Pennsylvania by last name, district court number, city, county or zip code. Or list all judges at once.

Criminal Histories  Pay Site

This service was established by the Pennsylvania Criminal History Information Act and provides access to the Pennsylvania Access to the Criminal History (PATCH) System for Pennsylvania criminal records.

Elections | Candidates & Committees

Pennsylvania Department of State elections databases.

Ethics Commission Records

Pennsylvania State Ethics Commission advices, opinions, orders, financial interest statements, gaming lists.

Income Tax Refunds

Find the status of your Pennsylvania personal income tax refund.

Insurance Companies - Eligible Surplus Lines

Browse or search the Pennsylvania Insurance Department list of eligible surplus lines insurance companies. Browse by name or search by NAIC company code or a portion of the company name.


Pennsylvania JobGateway jobs database.


Search the Pennsylvania Legislature for Bills and Resolutions by Chamber/Document Type/Number or keyword and Session.


Find Pennsylvania Legislators by address, county, or map.

Licenses - Professional, Medical & Business

Pennsylvania professional, medical, and business license databases and license verification services.

Military - Civil War Veterans

Browse the Pennsylvania State Archives Civil War Veterans Card File Indexes by name. Database covers 1861-1866.

Military - Mexican Border Campaign Veterans

Browse the Pennsylvania State Archives Mexican Border Campaign Veterans Card File Indexes by name. Provides name, rank, regiment and company, age/place of birth, physical description, date of commission, home station and more.

Military - Militia Officers 1775-1800

Browse the Pennsylvania State Archives Militia Officers Card File Indexes by name for officers who served during the American Revolution, in Indian campaigns, and in the Whiskey Rebellion. Database covers 1775-1800.

Military - Revolutionary War Soldiers

Browse the Pennsylvania State Archives Index of Pennsylvania Revolutionary War Soldiers.

Military - Spanish American War Veterans

Browse the Pennsylvania State Archives Spanish American War Veterans Card File of United States Volunteers Card File Indexes by name.

Military - World War I Service Medal Applications

Browse the Pennsylvania State Archives World War I Service Medal Application Card File Indexes by name.

Missing Children

Pennsylvania missing children database.

Missing Persons

Pennsylvania missing persons index, provided by the Pennsylvania Doe Network Area Director.

Most Wanted | Absconders

Pennsylvania Board of Probation and Parole most wanted absconders.

Private Adoption Agencies

Browse this alphabetical listing of private adoption agencies in Pennsylvania to view agency name, address, phone, fax, e-mail, Website and hours of operation.

Public Notices

Use this service of in collaboration with the Pennsylvania Newspaper Association and participating newspapers to search a database of PA public notices by date range, category and/or newspaper.

Public Utility Commission

Search the Pennsylvania Public Utility Commission document database by document name/#/type, utility type and/or date to view documents including public meetings orders, commissioner motions &statements, administrative decisions and secretarial letters. Find daily actions and new cases using the side navigation on their page.

Unemployment Compensation Benefits

Search this database of recently filed Pennsylvania Forms UC-1099G, Statement for Recipients of Unemployment Compensation Payments by SSN to view amount of UC benefits paid and the amount of federal income tax withheld, if any.


Pennsylvania voter registration status by county, name, and birth date.

Pennsylvania is located in the mid atlantic and northeastern regions of the United States. The Capital is Harrisburg and the largest city is Philadelphia.  The Official Web Site is located at  Pennsylvania is the 6th most populous state in the United States.  The 2014 population estimate is 12,787,209 and the 2010 census population was 12,702,884.  The land area is 44,742.70 square miles and there are 283.9 persons per square mile.

83.2% of the population is White, 11.5% is Black or African American, 6.3% is Hispanic or Latino, 3.1% is Asian, 0.3% is American Indian or Alaska Native, 0.1% is Hawaiian or Pacific Islander, and 1.8% are two or more races. 88.7% are a high school graduate or higher, and 27.5% have a Bachelor degree or higher.

The median home value is $164,700. There are on average 2.48 persons per household, the per capita income is $28,502, the median household income is $52,548, and 13.3% of the persons in Pennsylvania are considered below poverty level.

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